Section E. Support Services
EBAA: CHEMICAL HAZARDS
The MEAA Board is committed to providing a safe environment for students and employees. It is the policy of the MEAA to follow safe practices in regard to the storage and handling of hazardous chemicals in its school. The school will comply with all applicable Maine and federal laws and regulations concerning hazardous chemicals.
The Executive Director or his/her designee will be responsible for developing or obtaining an appropriate Chemical Hygiene Plan that includes procedures relevant to the identification, purchase, storage, inventory, handling, and disposal of hazardous chemicals, maintenance of material safety data sheets (MSDS), and for ensuring that employees are provided required training and information concerning hazardous chemicals used in the school.
The Executive Director or his/her designee(s) will appoint a Chemical Hygiene Officer for the school. The Chemical Hygiene Officer will have the primary responsibility for implementing the school’s Chemical Hygiene Plan. The person appointed Chemical Hygiene Officer should be familiar with State and federal regulations pertaining to laboratory and chemical safety and the chemicals used in the school.
The Chemical Hygiene Office shall achieve such certification and/or attend such training as may be mandated by the Maine Department of Education or other State agencies.
EBCA: EMERGENCY RESPONSE PLAN
The MEAA hereby adopts the MEAA Emergency Response Plan. The Executive Director or his/her designee(s) shall be responsible for ensuring that the plan is implemented by the school and evaluated annually and after each incident when the plan is used. It is understood that specific procedures may vary.
As required by law, the School Board will approve the plan annually. Any substantive changes in the plan shall be subject to the approval of the School Board. Legal Reference: 20-A M.R.S.A. § 1001(16)
EBCC: BOMB THREATS
The Board recognizes that bomb threats are a significant concern to the school. Whether real and carried out or intended as a prank or for some other purpose, a bomb threat represents a potential danger to the safety and welfare of students and staff and to the integrity of school property. Bomb threats disrupt the instructional program and learning environment and also place significant demands on school financial resources and public safety services. These effects occur even when such threats prove to be false.
Any bomb threat will be regarded as an extremely serious matter and treated accordingly. The Board directs the Executive Director or his/her designee(s) to react promptly and appropriately to information concerning bomb threats and to initiate or recommend suitable disciplinary action.
No person shall make, or communicate by any MEAA, whether verbal or non-verbal, a threat that a bomb has been, or will be, placed on school premises. Placement of a bomb or of a “look-alike” bomb on school premises will be considered a threat for the purpose of this policy because of the potential for evacuation of the school and other disruption of school operations.
It is also a violation of Board policy to communicate by any MEAA that any toxic or hazardous substance or material has been placed, or will be placed, on school premises with the intent to endanger the safety and welfare of students or staff and/or to disrupt the operations of the school. For the purpose of this policy, “toxic or hazardous substance or material” MEAA any material or substance, including biomedical materials or organisms, that, when placed as threatened, could be harmful to humans.
A “bomb” MEAA an explosive, incendiary or poison gas bomb, grenade, rocket, missile, mine, “Molotov cocktail” or other destructive device.
A “look-alike bomb” MEAA any apparatus or object that conveys the appearance of a bomb or other destructive device. A “bomb threat” is a communication, by any MEAA, whether verbal or non-verbal, that a bomb has been, or will be, placed on school premises, including possession or placement of a bomb or look-alike bomb on school premises.
“School premises” MEAA any school property and any location where any school activities may take place.
B. Development of Bomb Threat Procedures
The Executive Director or his/her designee shall be responsible for developing and implementing procedures specific to bomb threats as part of the MEAA Crisis Response Plan. These procedures are intended to inform administrators and staff of appropriate protocols to follow in the event that a bomb threat is received and should include provisions to address:
Threat assessment (for the purpose of identifying a response that is in proportion to the threat, in light of what is necessary to ensure safety);
Building evaluation and re-entry (including selection of potential alternative sites for those who are evacuated);
Incident “command and control” (who is in charge, and when);
Communications contacts and mandatory bomb threat reporting;
Parent notification process;
Training for staff members; and
Support services for students and staff.
The initial bomb threat procedure will be subject to approval by the Board. The Executive Director or his/her designee(s) will be responsible for overseeing a review or evaluation of bomb threat procedures prior to the Board’s required annual approval of the MEAA Crisis Response Plan, or following implementation of the procedure in response to a specific threat.
Reporting of Bomb Threats
Any student who learns of a bomb threat or the existence of a bomb on school premises must immediately report such information to the Principal, teacher or other employee in a position of authority.
An employee of the MEAA who learns of a bomb threat shall immediately inform the Principal. The Principal shall immediately take appropriate steps to protect the safety of students and staff in accordance with theMEAA bomb threat procedure, as developed under Section C, and inform the Executive Director or his/her designee(s) of the threat.
All bomb threats shall be reported immediately to the local law enforcement authority, as provided in the bomb threat procedures.
The Executive Director or his/her designee(s) shall be responsible for reporting any bomb threat to the Department of Education within two business days of the incident. Reports will include the name of the school, the date and time of the threat, the medium used to communicate the threat, and whether or not the perpetrators have been apprehended.
Student Disciplinary Consequences
Making a bomb threat is a crime under Maine law. Any student suspected of making a bomb threat shall be reported to law enforcement authorities for investigation and possible prosecution. Apart from any penalty imposed by law, and without regard to the existence or status of criminal charges, a student who makes a bomb threat shall be subject to disciplinary action by the school.
The administration may suspend and/or recommend for expulsion any student who makes a bomb threat. The making of a bomb threat will be considered deliberately disobedient and deliberately disorderly within the meaning of 20-A M.R.S.A. § 1001(9) and will be grounds for expulsion if found necessary for the peace and usefulness of the school.
In addition, a student who is found after hearing by the Board to have brought a bomb to school shall be expelled from school for at least one year in accordance with 20-A M.R.S.A. §1001(9-A) and Policy JICIA, except that the President may modify the requirement for expulsion based on individual circumstances.
A student who has been identified through the IEP process as having a disability and whose conduct in violation of this policy is related to the disability shall be disciplined as provided in Policy JKF.
F. Aiding Other Students in Making Bomb Threats
A student who knowingly encourages, causes, aids or assists another student in making or communicating a bomb threat shall be subject to the disciplinary consequences described in Section E of this policy.
G. Failure to Report a Bomb Threat
A student who fails to report information or knowledge of a bomb threat or the existence of a bomb or other destructive device in a school building or on school property may be subject to disciplinary consequences, which may include suspension and/or expulsion.
H. Staff Disciplinary Consequences
A MEAA employee who makes or communicates by any MEAA a bomb threat will be reported to appropriate law enforcement authorities and will be subject to disciplinary action up to and including termination of employment. Disciplinary action taken shall be consistent with collective bargaining agreements, other employment agreements and Board policies.
A MEAA employee who fails to report information or knowledge of a bomb threat or the existence of a bomb on school premises will be subject to discipline up to and including termination of employment.
The school reserves the right to bring suit against any individuals responsible for a violation of this policy and to seek restitution and other damages as permitted by law.
Lost Instructional Time
Instructional time lost as a result of a bomb threat or other activity as defined in Section A will be rescheduled at the earliest appropriate or practicable opportunity, as determined by the Executive Director or his/her designee(s) in consultation with the Board.
Time lost may be rescheduled on a weekend or vacation day, or after what would normally be the last day of the school year, except on days when school must be closed as required by law.
Notification Through Student Handbook
All student handbooks shall address the MEAA’ bomb threat policy and procedures and explain the educational consequences of bomb threats. In addition, student handbooks shall notify students and parents that bomb threats violate Board policy and civil and criminal law.
Legal References: 18 U.S.C. §§ 921; 8921
17-A M.R.S.A. § 210
20-A M.R.S.A. §§ 263; 1001(9); 1001(9-A); 1001(17); 1001(18)
Cross References: EBCA – Crisis Response Plan
JKD – Suspension of Students
JKE – Expulsion of Students
JKF – Suspension/Expulsion of Students with Disabilities
JICIA – Weapons, Violence and School Safety
Student Code of Conduct
ECB: INTEGRATED PEST MANAGEMENT
Pests can pose significant problems to people, property, and the environment. Pesticides pose similar risks. Children spend a great deal of time in school and face greater potential for health effects resulting from pest and pesticide exposure. By reducing reliance on pesticides and incorporating low-risk control options, Integrated Pest Management (IPM) reduces both pests and pesticide risks. It is therefore the policy of this school to incorporate IPM procedures for controlling pests.
Integrated pest management procedures
IPM relies on pest monitoring and the most economical and least hazardous combination of cultural, physical, biological, and/or chemical controls to prevent unacceptable levels of pest activity and damage. The school will develop a site plan for each locality on school property that may experience pest problems. These plans will incorporate IPM and outline specific management tactics.
The full range of management options, including no action at all, will be considered. The choice of using a pesticide is based on a review of all other available options and a determination that these options are not acceptable or are not feasible. Non-chemical pest management methods are used whenever possible. Direct action will be used only when specific pest thresholds are reached. When it is determined that a pesticide must be used, the least hazardous material and method of application will be chosen. Pesticide applications will be timed to minimize their impact on school grounds. All pesticides will be handled according to state and federal law.
Pest management objectives
Maintain a safe and sustainable school environment.
Protect human health by suppressing pests that threaten public health and safety.
Reduce exposure of humans, particularly children, to pesticides.
Reduce or prevent pest damage to school properties.
Reduce environmental pollution.
Reduce the costs of pest management.
Prevent pests from spreading beyond school property.
Enhance the quality of life for students, staff, and others using school property.
The school shall appoint an IPM Coordinator responsible for overseeing implementation of the IPM Policy and site plans. The Coordinator’s responsibilities include:
Recording all pest sightings by school staff and students.
Recording all pesticide use.
Coordinating management activities with pest control contractors.
Approving appropriate pesticide applications – methods, materials, timing, and location.
Assuring that all of the pest control contractor’s recommendations on maintenance and sanitation are carried out where feasible.
Posting and notification of pesticide application.
Regularly evaluating the school’s progress in implementing the IPM plan.
Education on Pest Management
The school community will be educated about potential pest problems and IPM methods used to achieve the pest management objectives. From the very beginning, IPM should involve people from all segments of the school community.
Pest sighting data sheets and pest control records will be kept current and accessible to verify the need for treatments and track the effectiveness of management activities. Pesticide records shall be maintained on site and meet the requirements of the Maine Board of Pesticides Control.
A notice will be provided to school staff, students, and parents at the beginning of each school year briefly explaining the school’s pesticide use policy. The notice will indicate that pesticides may be used both indoors and outdoors, as needed. The school will provide notification of pesticide applications at least 5 days before non-exempt pesticides are applied, with the exception of instances that require immediate action (e.g. bees and wasps).
Pesticide storage and purchase
Pesticide purchases will be limited to the amount authorized for use during the year. Pesticides will be stored in an appropriate, secure site that is not accessible to students or unauthorized personnel and disposed of in accordance with label directions and state regulations.
Any person applying pesticides on school grounds will be trained in the principles and practices of IPM and licensed by the state to apply pesticides. Applicators must follow state regulations and label precautions and must comply with the School IPM Policy and pest management site plans.
ECB-R1 NOTICE OF PLANNED PESTICIDE APPLICATION
The following notice is provided in compliance with State regulations establishing standards for pesticide applications and notification in school.
[Product name], EPA registration number , containing [chemical name] will be applied by [name of pest control company or licensed applicator] to [area in building or on school property where pesticide will be applied] during [approximate time of day and date of application] for the purpose of controlling [type of pest].
For additional information regarding this application, you may contact IPM Coordinator Bill Brown at 207-238-4004.
This application is consistent with theMEAA’S Integrated Pest Management (IPM) program. The objective of the IPM program is to provide effective pest control while minimizing pesticide use. The goals of the IPM program include managing pests to reduce any potential hazards to human health; preventing loss or damage to school structures or property; preventing pests from spreading beyond the site of infestation to other school property; and enhancing the quality of life for students, staff and others.
Legal Reference: Ch. 27 § 4, Department of Agriculture Board of Pesticides Control Rule (Standards for Pesticide Applications and Public Notification in Schools)
ECB-R2: PEST MANAGEMENT NOTIFICATION
IPM Plan Notification
To: Staff, Parents, Guardians
From: Bill Brown
Re: Pests, Pesticides and your right to know
Because pesticides pose risks, the school uses an alternative approach to merely applying pesticides. Control of insects, rodents and weeds our school focuses on making the school buildings and grounds an unfavorable place for pests to live and breed. Through maintenance and cleaning, we will reduce or eliminate available food and water sources and hiding places for the pests. We will also routinely monitor the school area to detect pests problems and prevent the pests from becoming established. Some techniques we will use include pest monitoring, sanitation, pest exclusion, proper food storage, pest removal and as a last resort – pesticides. This holistic approach is often called Integrated Pest Management. (IPM)
Sometimes pesticide use may be necessary to control a pest problem. When that happens, the school will use the lowest risk products available. If higher risk pesticides must be used, notices will be posted at application sites and parents, guardians and staff has a right to know.
Your Right To Know:
Parents, legal guardians, and school staff will be notified of specific pesticide application made at the school. Notification will be given at least 5 days before planned pesticide applications. Pesticide applications notices will also be posted in school and on school grounds. Notification need not be given for pesticide applications recognized by law to pose little or no risk of exposure to children or staff.
The school keeps records of prior pesticide applications and information about the pesticides used. You may review these records, a copy of the school’s Integrated Pest Management Policy and the Pesticides in School Regulation (CMR 01-026 Chapter 27) by contacting our IPM Coordinator, Bill Brown at 238-4004, [email protected]
For future information about pest, pesticides and your right to know, call the Board of Pesticides at 207-287-2731 or visit the Maine School IPM web site at WWW.thinkfirstspraylast.org/schoolipm
EDB: OWNERSHIP OF INSTRUCTIONAL MATERIALS, STUDENT RECORDS, SCHOOL SUPPLIES/EQUIPMENT AND RELATED PROPERTY
All instructional materials, student records, school supplies/equipment and related property, including, but not limited to keys, manuals, equipment, supplies; copies of lessons, curriculum materials, videos, discs and programs, assessments, descriptions of activities, etc. provided to or developed by employees during the performance of employment duties are the property of the school, and shall be retained by the school, as directed by the Executive Director or his/her designee.
Such equipment, keys, and major supplies shall be inventoried or otherwise accounted for annually. Grade books, attendance records and any other student records must be turned over to the Office Manager as a part of the annual check-out process.
When the employer-employee relationship ends, all such materials shall be turned over to the school as part of the final check-out process. Supplies purchased with employees’ personal funds remain the property of the employee.
The only individuals to be conveyed in MEAA vehicles are MEAA students, school personnel, and authorized chaperons. Exceptions to this policy will require the approval of [President of the Board, Health of School] school or his/her designee(s).
EEA: MEAA Student Transportation
The transportation system places a high priority on safety and the well-being of all children. Safety considerations may include such factors as speed, visibility, road condition, and flow.
The driver is responsible for the safe operation of the bus or other vehicle and has the authority to govern the conduct of riders consistent with the administrative regulations. In emergency situations, the driver is authorized to deviate from regulations, subject to review by the administration of the action taken; but under no circumstances is the driver to leave the bus when there are students in it, except in accordance with Maine law. As another safety consideration, no buses or other vehicles shall drive on private roads or roads where the Transportation Director and/or the driver have determined that conditions are considered unsafe or impassable.
In addition to safety, the transportation system shall also have a goal toward efficiency. Routes will be determined by the Transportation Director. Stops will be consolidated for efficiency wherever possible. Students riding a regular afternoon bus run may be driven in the same route sequence as the morning pick-up run to ensure fairness to all students in terms of “time in transit.” These decisions will be dictated by the characteristics of the individual routes, and will be determined by the Transportation Director
Within the above considerations for safety and for efficiency, the MEAA Board will provide transportation to the school for the following students residing within the boundaries of the MEAA catchment area and in accordance with Maine Statutes:
All resident students in Grade 9 through Grade 12 who reside more than one mile but not more than 30 miles from school. However, these same students may be required to walk or arrange transportation to a regularly established school bus route or pre-destined bus pick-up before boarding the bus.
Students within these limits may be transported where the Executive Director or his/her designee(s) has established routes due to unusually hazardous conditions. Such determinations may include but need not be limited to consideration of age of student, location and safety of bus stop, road conditions, and traffic speed. Exceptions to the established walking distances may also be made in cases of a child with a permanent or temporary disability.
The Board authorizes the administration to suspend transportation privileges when behavior warrants. Action to suspend will be consistent with administration regulations. It is the intent of the Board that disciplinary measure taken be appropriate to the transgression, and that the severity of disciplinary measures shall increase for continued inappropriate behavior. Provided, however, that in cases of very serious behavior transgressions, the student may be immediately denied riding privileges and, as appropriate, may be reported to or released to the custody of law enforcement officers by a bus driver, chaperon, or administrator. In these cases the parent or guardian shall be notified as soon as possible.
EEA-R: Student Transportation Appeal Procedure
These procedures implement Board Policy No. EEA and are designed to establish a fair, efficient and nondiscriminatory practice to appeal an administrative decision to suspend a student from transportation privileges. These procedures are intended to provide a mechanism for parents/guardians to appeal a transportation suspension of greater than 10 days.
This appeal procedure also establishes a reasonable timeline for responses to an appeal from a parent/guardian. Students will remain on transportation suspension until such a time when the suspension term expires or an appeal decision is made to reverse the administrative recommendation to suspend transportation privileges.
For the purpose of this procedure,
‘Student’ refers to the student whose parent/guardian is appealing the decision to suspend bus privileges.
‘Administrator’ refers to the Principal of the school.
‘Transportation Director’ refers to the Vice President for Operations.
‘Special Education Administrator’ refers to a Special Education Administrator assigned to work with the student.
‘Transportation Appeal Committee’ refers to a panel of at least three School Board members. Parental/Guardian Appeal Procedure
There is no appeal process for a Transportation privilege suspension of less than 10 days.
The parent/guardian of a student, who has been suspended from transportation privileges for greater than ten (10) school days, may appeal the transportation suspension. Parents/Guardians wishing to appeal a transportation suspension greater than 10 school days, must contact the Executive Director or his/her designee(s), either by phone, email or in writing to formally request an appeal. This appeal request must include the student’s name as well as the parent’s name, a daytime and evening phone number(s) and address where parent/guardian can be reached.
It is the Board’s intent that appeals to Transportation suspensions are handled in a fair, efficient and nondiscriminatory manner. These appeals will be resolved as quickly as possible and/or within 15 school days of receipt of an appeal. The decisions of the Transportation Appeal Committee are final and cannot be appealed to the MEAA Board.
1. Administrative Review
The first step toward resolving a transportation suspension appeal is for the Transportation Director to arrange a meeting with the Administrator and Special Education Administrator (if applicable) to discuss the circumstances surrounding the suspension and terms of the suspension. This meeting should occur within three (3) school days of parent/guardian’s notice of appeal. The purpose of this meeting is to determine whether extenuating circumstances should affect the implementation of the suspension.
If administrators are in agreement that the terms of the transportation suspension are fair and reasonable then the Transportation Director refers the case to the President to arrange for a Transportation Appeal Committee hearing, or
If the administrators do not agree that the terms of the transportation suspension should be implemented according to standard procedures, then the Transportation Director, Administrator, and Special Education Administrator meet with the President to discuss the circumstances surrounding the suspension. The Transportation Director then refers the case to the President to arrange for a Transportation Appeal Committee hearing.
2. Appeal Committee Hearing
The Executive Director will arrange for a special meeting of the Transportation Appeal Committee to take place within ten (10) school days of parent/guardian’s notice of appeal. Parents/Guardians and School Administrators will have an opportunity to present their position to the Transportation Appeal Committee in person or in writing.
The Transportation Appeal Committee will discuss the appeal and send a final written decision to the parent/guardian within five (5) school days of the hearing.
EEA EAA: Transportation Policy on Drug and Alcohol Testing
The safety of our students, employees and the general public requires that our drivers perform their duties free from the effects of alcohol and from the effects of drugs that would adversely affect their ability to operate a vehicle, and perform safety sensitive functions.
Any employee of the MEAA who, as a condition of their employment, regularly transports a student or students during the school day is subject to administrative procedures the President determines as necessary to ensure the safety of our students. These procedures may include check(s) for valid insurance and driver’s license and/or driving tests and/or drug and alcohol testing.
All employees, including bus drivers, are subject to the Drug Free Work Place Policy and any other substance abuse policies in effect within the school. In accordance with the Federal Omnibus Transportation Employee Testing Act of 1991, in addition to other pertinent state and federal laws promulgated to effectuate a drug and alcohol free workplace, the School Board is committed to the establishment of an alcohol and controlled substance testing program for school bus drivers as well as any employee who regularly transports students as a condition of their employment. The requirements of these regulations shall be implemented by the President, who shall have the authority to adopt rules and impose consequences for violations of the rules.
Legal References: 49 C.F.R. Part 382
26 M.R.S.A. §681(8) (B), § 685(2), §689
EEA EAA-R: DRUG AND ALCOHOL TESTING OF BUS DRIVERS ADMINISTRATIVE PROCEDURE
At such time that the MEAA employs drivers to operate school buses, defined by the National Highway Traffic Safety Administration as:
“A motor vehicle designed to carry more than ten persons, and a 'school bus' as a bus that is sold or introduced into interstate commerce for purposes that include carrying students to and from school or school-related events”
Or under Maine law as:
“a motor vehicle with a carrying capacity of 10 or more passengers used to transport children as approved by school authorities to and from school, school activities, municipally operated activities, or activities of a nonprofit corporation or association. It does not include a private motor vehicle used to transport members of the owner's household, or a private school activity bus.”
The Executive Director shall develop and implement an alcohol and controlled substance testing program for school bus drivers as well as any employee who regularly transports students as a condition of their employment. The requirements of these regulations shall be implemented by the Transportation Director or company providing transportation service who shall have the authority to adopt rules and impose consequences for violations of the rules.
Legal References: 49 CFR §571.3, MRSA Title 29-A §2301, ¶5-B
Cross Reference: GBEC- Drug Free Work Place
EFC: ELIGIBILITY FOR FREE AND REDUCED PRICE SCHOOL LUNCHES
Policies relating to eligibility for free and reduced price meals and/or free milk shall be consistent with federal guidelines for school nutrition programs.
These guidelines are available in the Executive Director’s offices.
EFE: FOOD AND BEVERAGE OFFERINGS WITHIN SCHOOL
Recognizing the obligation to provide a desirable educational environment, the MEAA Board believes that any food or beverage item sold, or provided in school during the school day and during fundraising activities should be limited to those items which contribute to the nutritional needs of children, provide for the development of desirable food habits, and enhance the school’s health curriculum.
Therefore, all school personnel shall encourage, promote, and model good food practices which, in turn, will help students develop eating habits that aid in their physical and mental development and ultimately help to prevent those illnesses which are diet-related.
Certain latitude may be permissible during holiday periods or celebrations, but staff is encouraged to be creative in providing alternatives to food items which have limited or no nutritional value. Sound judgment regarding this issue, on the part of staff and administration, is important as children move through these very formative years.
The sale of any beverage item on school property other than as a part of the National School Lunch and Child Nutrition Act Programs, shall be subject to written approval in advance by the Executive Director or designee, and should be limited to items which make a contribution to the nutritional needs of children. The sale of soda either during the school day or at fundraising events shall be prohibited, as it does not contribute to the nutritional well-being of children in our school.
RESTRICTION OF COMPETITIVE FOOD SALES
Maine Department of Education Rule Chapter 51 mandates that any food or beverage sold at any time on school property of a school participating in the National School Lunch or School Breakfast Programs shall be a planned part of the total food service program of the school and shall include only those items which contribute both to the nutritional needs of children and the development of desirable food habits, and shall not include foods of minimal nutritional value as defined in applicable federal regulations, except as provided for by school board policy in certain circumstances.
As allowed by Rule Chapter 51, the Board permits the sale of food and beverages outside the total food program to:
Attendees at school-sponsored events held on school property
The public at community events held on school property in accordance with the Board’s facilities use policy.
This policy applies to sales of foods and beverages at any time on school property by any person, group or organization.
When foods and beverages are sold to raise funds for the school or student activities, students, staff, parents, or school-sponsored organizations involved in such sales are encouraged to include at least some healthy food choices.
FUNDS FROM COMPETITIVE FOOD SALES
Funds from all food and beverage sales made at any time on school property shall accrue to the benefit of the school’s non-profit school food service program. Funds raised through sales authorized by school administration that are outside the total food service program shall accrue to the sponsoring school. Funds may accrue to student/school organizations, or organizations whose sole purpose is to support student or school activities, as approved by the Executive Director or his/her designee. These funds shall accrue in accordance with applicable policies, cash-management procedures and administrative directives.